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Superior Court of Arizona in Maricopa County
Electronic Filing Guidelines



Legal Authority
The legal authority of this document is established by Arizona Supreme Court Administrative Order 2008-89 signed on November 6, 2008 and Maricopa County Superior Court Administrative Order 2007-140 signed on October 25, 2007.
 
Revision History
Date Revision Summary
10/25/2007 eFiling Guidelines adopted per Administrative Order 2007-140.
07/18/2008 Updated list of certified efiling providers (2.2) and Reference Links (6.0)
12/01/2008 Legal Authority updated to include Arizona Supreme Court Administrative Order 2008-89; General eFiling Guidelines (2.0); File Transmission, Confirmation, Acceptance, and Rejections (2.05) (d); Civil eFiling Requirements (3.0); Permissions (3.1); Fees; (3.2); Special Circumstances (3.3); Judicial Transfers Outside an Efiling Division (3.4); Family Court fees (5.2); Re-numbered Special Circumstances (5.3); Re-numbered Judicial Transfers Outside an Efiling Division (5.4); Efiling Reference Materials and Links (6.0)
02/05/2010 Revisions to General eFiling Guidelines (2.0), Court Hosted vs Vendor Hosted eFiling Online Site Use Policy (2.02), and File Transmission, Confirmation, Acceptance and Rejections (2.05)
03/30/2011 Updated throughout to address mandatory efiling of civil subsequent pleadings via AZTurboCourt and associated processing changes.
05/22/2011 Revisions to eFiling Online Site Use Policy (2.02) and Civil Efiling Permissions (3.1) to reflect decommissioning of eFiling Online for civil post-initiation pleadings.
07/22/2011 Revisions to Definition of Terms (1.1) and Documents Not Permitted To Be Electronically Filed (2.09), to conform to Supreme Court Administrative Order 2010-117.
09/29/2011 Updated throughout to address efiling in the tax court case type (TX).
01/18/2012 Updated throughout to reflect deletion of Supreme Court Rule 124 and issuance of Supreme Court Administrative Order 2011-140, which replaced Supreme Court Administrative Orders 2010-117 and 2011-10.
12/10/2012 Updated to reflect expansion of permissive efiling in the family court case type (FC).
07/22/2013 Revisions to User ID and Electronic Signatures (2.04).
 
Table of Contents
1.0 Introduction
1.1 Definition of Terms
 
2.0 General Efiling Guidelines
2.01 Current Efiling Implementation
2.02 eFiling Online Site Use Policy
2.03 Format of Electronically filed Documents
     (a) File Formats and Size
     (b) Hyperlinks, Bookmarks, and Other Navigational Aids
2.04 User ID and Electronic Signatures
2.05 File Transmission, Confirmation, Acceptance, and Rejections
2.06 Responsibility for Filing
2.07 Electronic Service to Other Parties
2.08 Original Documents to be Maintained By Filing Party
2.09 Documents Not Permitted To Be Electronically Filed
2.10 Public Access
2.11 Lodging Documents
2.12 Printing of Electronically Filed Documents
2.13 Payment of Filing Fees
2.14 Interruption in Service
2.15 Court Orders and Judgments
2.16 Proposed Forms of Order
 
3.0 Civil Efiling Requirements

3.1 Permissions
3.2 Special Circumstances

 
4.0 Criminal Efiling Requirements
4.1 Permissions
4.2 Special Circumstances

 
5.0 Family Court Efiling Requirements

5.1 Permissions
5.2 Special Circumstances

 
6.0 Tax Court Efiling Requirements

6.1 Permissions
6.2 Special Circumstances

 
7.0 Efiling Reference Materials/Links
 
 
1.0 Introduction


As permitted by Section 1-506, Filing and Management of Electronic Court Documents, of the Code of Judicial Administration, electronic filing is permitted as follows in the Superior Court in Maricopa County, and shall be governed by Superior Court Administrative Order 2007-140, Arizona Supreme Court Administrative Order 2011-140, and this requirements document.

This is a dynamic document and will periodically reflect changes and updates with the electronic filing process as they are approved and directed by the Court. It is recommended that interested parties review this document on a regular basis to remain informed regarding current requirements as of the review date on the title page.

 
1.1 Definition of Terms


Terms include in this document are defined as follows:

Arbitrators: A person who conducts an arbitration. In most cases the arbitrator is an attorney, either alone or as part of a panel.

AZTurboCourt: A statewide efiling system hosted by the Arizona Supreme Court.

Case Management System: The system in use by the Clerk and the Court to docket, calendar, assign and track cases.

Conventionally File: Filing or service of paper documents.

Document Management System: The electronic document storage and imaging system maintained by the Clerk of the Superior Court.

Efile: Electronic transmission of an original document to the Court, and from the Court, for the purposes of filing.

Electronic Service: Electronic transmission of a copy of the document to case participants as required by statute and Court rule and as designated by the filing party. eFiling does not include service of process or summons to gain jurisdiction over persons or property.

Electronic Document: An original document filed with the Clerk's Office in electronic format.

Filing: Documents, either electronic or paper, submitted to the Clerk for filing.

Hyperlink: An electronic connection or reference to another place in the document, or to a web page outside the document, such that when selected the user is taken to the portion of the document or web page to which the hyperlink refers.

Official Parties: Official parties to a case would include named plaintiffs and defendants, as well as an attorney representing a plaintiff or defendant.

Other Case Participants: A person who participates in a court case who is neither a party in the case nor an attorney representing a party in the case. An example might be a probation officer or an intervenor.

Participant: Any party, including the prosecutor, defense attorney or other entity that has been approved to participate in the prosecution, defense and sentencing in criminal matters electronically filed.

PDF: Portable Document Format - A file format that preserves all fonts, formatting colors and graphics of any source document, regardless of the application platform used.

TIFF: Tag Image File Format - a standardized file format used to store imaged documents.

Scanned Document: An electronic image created by scanning a paper document.

Source Document: That document as originally submitted to the Clerk for filing.

Superior Court-hosted Efiling System: eFiling Online, the efiling system developed by the Clerk of Superior Court in Maricopa County, located at https://efiling.clerkofcourt.maricopa.gov.

Special Master: A person appointed by the court to carry out an order of the court, and / or take positive action rather than just investigating and reporting to the judge.

 

2.0 General Efiling Guidelines


Pursuant to Supreme Court Administrative Order 2008-89, court rules, including Maricopa County Local Rules, that require or allow paper copies to be provided to judicial divisions do not apply to electronically filed documents in any electronic filing pilot division in the Superior Court in Maricopa County.

Any case participant with standing to file conventionally with the Superior Court may also file electronically in accordance with these guidelines and all applicable statutes and rules of court.

Self-represented litigants are exempt from any mandatory efiling requirements. If a document is conventionally filed on a case designated for mandatory efiling, then the document must indicate "EFILE CASE" just below the case number on the first page.

2.01 Current Efiling Implementation

All pleadings, motions, memoranda of law, orders and other documents electronically filed shall be maintained in electronic format by the Clerk of the Superior Court as the original and official record of the Court. Specific requirements per case type are listed in sections 3.0, 4.0, 5.0, and 6.0.

2.02 eFiling Online Site Use Policy

The Superior Court-hosted efiling system is available at the following address for electronic filing in criminal (CR), family court (FC, FN, and DR) and tax court (TX) proceedings, or as otherwise permitted by these guidelines:

eFiling Online - https://efiling.clerkofcourt.maricopa.gov

Pursuant to Supreme Court Administrative Order 2011-140, all attorneys are required to efile post-initiation civil case documents through AZTurboCourt when filing into the Superior Court in Maricopa County, unless an exception in Section (3) applies. Self-represented litigants in civil cases are strongly encouraged to use AZTurboCourt for all civil subsequent filings.

2.03 Format of Electronically Filed Documents

All electronically filed documents shall be formatted in accordance with the applicable rules governing formatting of paper documents, including Rule 30, Rule 35, Rules of Criminal Procedure; Rule 2.17, Rules of Family Law Procedure; Rule 2.17, Superior Court of Maricopa County Local Rules; and Rule 10(d), Rules of Civil Procedure, and in conformance with such other formats as the Court may require from time to time provided these formats do not cause participants to invest significant resources in making changes. The Clerk of Court will not reject documents that do not comply with formats not required in a specific rule of procedure, statute, administrative order, or these guidelines.

(a) File Formats and Size

A participant may electronically transmit a document in Microsoft Word (.doc), Microsoft Excel (.xls), Rich Text Format (.rtf), WordPerfect (.wpd), Portable Document Format (.pdf) and the standard non-proprietary graphic formats (.gif, .tiff, .tif, .bmp, .jpg). A document shall not be password protected and shall not exceed 10 MB in size. The Court strongly encourages that all proposed forms of order be submitted in Microsoft Word 2003 (.doc) or prior version.

Upon acceptance and filing by the Clerk's Office, all documents electronically filed will be converted to Portable Document Format (.pdf) in compliance with standards set forth in sections 1-504 and 1-506 of the Arizona Code of Judicial Administration. The Court may require a participant to produce the original of a scanned exhibit that has been filed electronically by the participant.

(b) Hyperlinks, Bookmarks, and Other Electronic Navigational Aids

Electronically filed documents may include hyperlinks, bookmarks and other electronic navigational aids for the convenience of the judge assigned to the case. A hyperlink is not itself a part of the filed document. Each hyperlink must contain a text reference to the target of the link. As an example, the electronically filed document may contain a reference like "A.R.S. 13-605" and hyperlink that text to the URL http://www.azleg.state.az.us/FormatDocument.asp?inDoc=/ars/13/00602.htm&Title=13&DocType=ARS. The foregoing notwithstanding, hyperlinks are not part of the official court record and will not be preserved in electronically filed documents submitted and stored on the Clerk's electronic document management system.

2.04 User ID and Electronic Signatures

The Superior Court-hosted efiling system shall register users and provide each with a personally selected user name (ID) and password. The user name submitted in conjunction with a personally selected password shall constitute a signature of the registered participant on documents submitted to the Court or by the Court. In order to ensure the intent of the filing participant, the signature line on an electronically filed document will bear the printed name of the filing participant preceded by the symbol "/s/".

Electronic documents submitted by the Court may bear a printed name preceded by the /s/ symbol or a facsimile signature of the Judicial Officer causing the document to be filed. Documents filed via the Court's Efiling Manager (EFM) application will bear a judicial signature stamp which will be merged with the electronic document and shall be visible when the document is printed and viewed electronically.

Documents requiring the signature of the defendant or other identifying indicators, such as thumbprints on sentencing orders, shall be filed with the court in paper format, scanned, and maintained consistent with applicable record retention schedules and archival rules.

2.05 File Transmission, Confirmation, Acceptance, and Rejections

Upon completion of the transmission of a document for filing to the Clerk of Court, the Clerk of Court shall immediately scan the document for viruses. If the document is free from infection, the document shall be deemed received and an acknowledgement of receipt of the document shall be immediately returned to the filing participant. The document shall then be reviewed for payment of applicable fees and compliance with all standard filing practices and, if accepted, shall be deemed filed as of the date and time it was received by the Clerk’s efiling system.

If the document is infected, the document will be discarded and a notice will be sent to the filing participant that the document was infected and has not been filed with the Clerk. The Clerk shall immediately notify the filing participant if any document is rejected and the notice shall set forth the grounds for rejection. It shall be the responsibility of the filing party to resubmit any rejected document with appropriate corrections.

Documents transmitted to the Clerk by AZTurboCourt (see Sec. 2.02 above), upon acceptance by the Clerk, will be deemed filed as of the date and time they were received by AZTurboCourt, and all notices of acceptance or rejection generated by the Clerk for documents transmitted by AZTurboCourt will be sent to AZTurboCourt in lieu of the filing participant.

Each document accepted for filing by the Clerk of the Court shall be electronically file stamped with the time and date of filing, the names of the Clerk of Court and the deputy clerk accepting the filing, and the words "ELECTRONICALLY FILED." This file stamp shall be merged with the electronic document and shall be visible when the document is printed and viewed on-line. Electronically filed documents are not complete without the electronic file stamp. Efilings file stamped in this manner shall have the same force and effect as documents filed in the conventional manner.

2.06 Responsibility for Filing

A participant who files a document electronically shall have the same responsibility as a person filing a document in paper format for ensuring that the document is properly filed, that it is complete and readable, and that a copy has been provided to other parties in the case.

2.07 Electronic Service To Other Parties

Electronic service is currently not available through eFiling Online or AZTurboCourt. If electronic service by other means is utilized, it shall comply with all applicable state and local court rules. It will remain, however, the responsibility of the filing party to confirm that other parties have received a copy of the filing. Computation of time is determined as set forth in Rules 5(c) and 6(e), Ariz. R. Civ. P.; Rule 4, Ariz. R. Civ. App. P.; Rules 4(D) and 43(C), Ariz. R. Fam. Law P.; and Rule 1.3, Ariz. R. Crim. P.

2.08 Original Documents To Be Maintained By Filing Party

Notwithstanding any other rules of court, a party who files any document electronically with the Clerk shall not submit a courtesy paper copy of the document to the Court. If the statute requires a pleading or affidavit to be sworn to, then the original signed affidavit or pleading must be maintained by the attorney or self-represented litigant and produced in its original form within five (5) days at the demand of another party or the Court.

Examples of documents that might require retention by the filing party include:

Stipulations: a hard copy can be signed by all parties and an eFiled copy can contain "/s/" signatures. However, the original hard copy should be maintained by the filing party.

Affidavits: an affidavit can be efiled but the filing attorney should maintain the signed original.

2.09 Documents Not Permitted To Be Electronically Filed

Notwithstanding the foregoing, the following types of documents shall be filed conventionally, unless expressly required to be filed electronically by the Court:

  • Charging documents, including direct complaints, indictments, and informations, and any accompanying service documents (i.e. summonses, subpoenas, and warrants).
  • Case initiation documents, including a civil complaint or petition, or any other document that may initiate a new case with the Court, as well as any accompanying documents for issuance or service. Attorneys may electronically file a proof of service document upon completion of service.
  • Any document that requires issuance by the Clerk as well as any accompanying document that requests the issuance. Attorneys may electronically file the issued document as well as any proof of service document upon completion of service.
  • Default judgment packets. Attorneys shall electronically file the documents to request a default judgment, such as the Application for Entry of Default, but shall submit the subsequent default judgment packet required by the Court, including the proposed order, on paper.
  • Petitions for injunctions against harassment and injunctions against workplace harassment. Attorneys may electronically file a subsequent document in an injunction against harassment and injunction against workplace harassment case.
  • Documents filed under seal or a motion to file documents under seal.
  • Audio and video recordings.
  • Applications and orders for deferral or waiver of court fees and/or costs.
  • Earnings/continuing lien garnishment packets, except that attorneys shall electronically file the documents that make up a coversheet and earnings/continuing lien garnishment packet.
  • Any documents in a civil case assigned to a probate division.
  • Documents filed in any of the following case types: probate, mental health, small tax, juvenile matters, special actions, transfers of jurisdiction, lower court appeals, and the Gila River General Stream Adjudication case.

Any plaintiff or petitioner shall file a complaint or petition and serve a summons on each defendant or respondent in the conventional manner. The Clerk shall issue the summons and/or subpoenas in the conventional manner and the original paper summons or subpoena must be returned for filing when applicable.

Exhibits and appendices to pleadings may be filed and served electronically. However, courtroom exhibits are governed by the Court's eExhibit policy (2004-013) and shall be handled in the conventional manner. Courtroom exhibits shall not be electronically filed with the Court.

2.10 Public Access

The Clerk of the Court shall make electronically filed and scanned documents available to case participants, the Court, and the public. The public may access electronically filed and scanned documents of public record through public access terminals located in the Clerk's Office. For the purpose of retrieving electronically maintained documents, access by the public shall be to the Clerk's electronic document management system, where official electronic documents are maintained. The Clerk shall make available paper copies of any publicly filed electronic or scanned documents at the same rate charged for copies of paper documents.

2.11 Lodging Documents

Documents to be lodged with the Court and proposed orders will be transmitted electronically to the Court.

2.12 Printing of Electronically Filed Documents

Any electronically filed document must be printable with the same content and format as if printed from its authoring program.

2.13 Payment of Filing Fees

If an efiling submitted through eFiling Online requires a filing fee, the Clerk of the Court, prior to accepting an efiled document, will verify the fee and will contact the filing party by phone or email for credit card payment or adjustment of the fee amount. For those filing participants who utilize the services of AZTurboCourt, the Court has authorized that provider to collect payment of filing fees.

2.14 Interruption In Service

The Court and Clerk shall not be liable for malfunction or errors occurring in electronic transmission or receipt of electronically filed documents. Notwithstanding any other provisions of these guidelines, if the electronic filing is not filed with the Clerk because of an error in the transmission of the document that was unknown to the sending participant or a failure to process an electronic filing after receipt, the Court may enter an order permitting the document to be filed nunc pro tunc to the date it was sent electronically.

2.15 Court Orders and Judgments

The Court may issue, file and serve notices, orders, and other documents electronically in an efiled case subject to the provisions of this requirements document. Where a Clerk is required to endorse a document, the typed name of the Clerk shall be deemed to be the Clerk's signature on an electronic document.

2.16 Proposed Forms of Order

A proposed form of order or judgment shall be submitted as a separate supporting document to the motion or stipulation. Filing parties shall not combine the proposed order or judgment with the motion or stipulation and file them as one document. The Court strongly encourages that all proposed forms of order and judgments shall be submitted in Microsoft Word 2003 (.doc) or prior version.

 
3.0 Civil Efiling Requirements


Efiling in the civil case type may occur on cases assigned to any division.

3.1 Permissions

Pursuant to Supreme Court Administrative Order 2011-140, all attorneys are required to efile post-initiation civil case documents through AZTurboCourt when filing into the Superior Court in Maricopa County, unless an exception in Section (3) applies. Self-represented litigants in civil cases are strongly encouraged to use AZTurboCourt for all civil subsequent filings. Please refer to section 2.09 of this document regarding specific documents that are not permitted to be efiled under any circumstances.

3.2 Special Circumstances

Each individual division will determine, if necessary, special instructions connected with efiling cases in their division. The parties involved in the case will be notified via minute entry of any special circumstances surrounding their case.

Any efiled document is subject to rejection for a variety of reasons (e.g. wrong case number or caption) and you may be required to refile a corrected document. The judicial officer will determine if any filing deadlines will be extended as a result of the rejection of an efiled document.

The judicial officer assigned to a civil case may choose to order the filing party to electronically refile any document that is not in compliance with the Supreme Court's mandatory efiling order and filed conventionally. Until the document is refiled electronically, the judicial officer may choose to not consider the pleading. The judicial officer will determine if any filing deadlines will be extended as a result of the rejection of the non-efiled document.

4.0 Criminal Efiling Requirements

Efiling in the criminal case type may only occur on cases assigned to judges or DUI commissioners.

4.1 Permissions

Efiling in criminal cases is considered permissive. Parties involved in criminal cases assigned to a participating efiling division will be allowed to efile pleadings or conventionally file their pleadings. Please refer to section 2.09 of this document regarding specific documents that are not permitted to be efiled under any circumstances.

4.2 Special Circumstances

Each individual division will determine, if necessary, special instructions connected with efiling cases in their division. The parties involved in the case will be notified via minute entry of any special circumstances surrounding their case.

Any efiled document is subject to rejection for a variety of reasons (e.g. wrong case number or caption) and you may be required to refile the corrected document via the Superior Court-hosted eFiling system. The judicial officer will determine if any filing deadlines will be extended as a result of the rejection of an efiled document.

5.0 Family Court Efiling Requirements

Efiling in the family court case type may occur on cases assigned to any division.

5.1 Permissions

Efiling in family court cases is considered permissive. Parties involved in family court cases assigned to any division will be allowed to efile pleadings, or conventionally file their pleadings. Please refer to section 2.09 of this document regarding specific documents that are not permitted to be efiled under any circumstances.

5.2 Special Circumstances

Each individual division will determine, if necessary, special instructions connected with efiling cases in their division. The parties involved in the case will be notified via minute entry of any special circumstances surrounding their case.

Any efiled document is subject to rejection for a variety of reasons (e.g. wrong case number or caption) and you may be required to refile the corrected document via the Superior Court-hosted efiling system. The judicial officer will determine if any filing deadlines will be extended as a result of the rejection of an efiled document.

 
6.0 Tax Court Efiling Requirements

Efiling in the tax court (TX) case type may occur on cases assigned to any division.

6.1 Permissions

Efiling in tax court cases is considered permissive. Parties involved in tax court cases will be allowed to efile pleadings, or conventionally file their pleadings. Please refer to section 2.09 of this document regarding specific documents that are not permitted to be efiled under any circumstances.

6.2 Special Circumstances

Each individual division will determine, if necessary, special instructions connected with efiling cases in their division. The parties involved in the case will be notified via minute entry of any special circumstances surrounding their case.

Any efiled document is subject to rejection for a variety of reasons (e.g. wrong case number or caption) and you may be required to refile the corrected document via the Superior Court-hosted efiling system. The judicial officer will determine if any filing deadlines will be extended as a result of the rejection of an efiled document.

7.0 Efiling Reference Materials/Links