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Please take a moment to familiarize yourself with the Guidelines, Rules and
Statutes related to eFiling:
Please review the following most frequently asked questions related to electronic filing:
2) Are there guidelines which govern the eFiling Program in Maricopa County Superior Court?
3) Can any document be eFiled?
4) Do I need to provide the judicial division with a copy of the filing?
5) Where can I see all of the documents that have been filed in my case?
6) When viewing the Electronic Court Record, how do I know if a document has been eFiled or filed in traditional paper format?
7) How do I eFile supporting documents with a main document?
8) How do I eFile a Proposed Order?
9) How long will it take for someone to review my document and how will I know when it has been Accepted or Rejected?
10)What do I do if I eFiled the wrong document or forgot to sign the document?
11)Is eFiling training available?
12)Is technical support available?
1) Is eFiling available in all case types and all Judicial Divisions?
No, eFiling is currently only available for Maricopa County Superior Court cases
as indicated below:
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Criminal cases
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Family Court cases
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Juvenile adoption certification, adoption, delinquency, dependency, and severance cases
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EFiling in civil and tax cases via a Supreme Court authorized eFiling service provider
is mandatory for attorneys pursuant to Arizona Supreme Court Administrative Order 2020-134.
Self-represented litigants involved in civil and tax cases are allowed to eFile pleadings
via a Supreme Court authorized eFiling service provider or they may file their pleadings
conventionally on paper.
For a current list of Judicial Officers and their case type assignment Click Here
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No, pursuant to Supreme Court Administrative Order 2020-134, court rules,
including Maricopa County Local Rules, that require or allow paper copies to be provided
to judicial divisions do not apply to electronically filed documents in the Superior
Court in Maricopa County. The eFiling System will automatically route a copy of the
filing to the assigned judge once your filing has been accepted (successfully eFiled).
5) Where can I see all of the documents that have been filed in my case?
Most adult case types filed after January 1, 2007 do not have a
physical case file, as the electronic image of the filings are now designated
as the original and official court record. Please consult the Electronic Court
Record (ECR) via the available computer kiosks at our Downtown Customer Service
Center, Southeast Regional Court Center, Northwest Regional Court Center, or
Northeast Regional Court Center. You may also visit the Clerk of the Court's
(ECR Online) for information on how to
register for and access cases online in those cases in which you are the party
and/or the attorney of record.
Documents filed in Juvenile cases may only be viewed at one of the
two Juvenile Court facilities: Juvenile Durango Court Center or Juvenile Southeast
Court Center. Access to view Juvenile records is guided by various statutes and rules.
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6) When viewing the Electronic Court Record, how do I know if a document has been eFiled or filed in traditional paper format?
When viewing documents via the available computer kiosks at our
Downtown Customer Service Center, Southeast Regional Court Center, Northwest
Regional Court Center, or Northeast Regional Court Center, eFiled documents are
signified by a red "e" on the paper document icon. Otherwise, you can tell that
a document was eFiled by looking at the file stamp. All eFiled documents have
special wording in the file stamp which states that they have been
"electronically filed." Effective 01/01/07, the Electronic Court Record is the
official record in Maricopa County Superior Court for the adult case types, regardless of whether a
document is eFiled, or filed on paper and scanned into the Electronic Court
Record.
When viewing documents in Juvenile case types at the Juvenile Durango
or Juvenile Southeast Court Center, eFiled documents are signified by a red “e” on
the paper document icon. Otherwise, you can tell that a document was eFiled by looking
at the file stamp. All eFiled documents have special wording in the file stamp which
states that they have been “electronically filed.”
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7) How do I eFile supporting documents with a main document?
Each document that you want file stamped and docketed is a main
document. Supporting documents are exhibits or attachments to the main document
(documents you would staple to the main document if you were filing paper).
Supporting documents will NOT receive a file stamp and will not generate a
separate entry in the court's docket. Only one main document is permitted per
filing transaction. The first document in each filing is considered the main
document, and will receive the "FILED" stamp (if accepted) and determines how
the document will be recorded on the court's docket. Select Exhibit or Proposed
Order as the filing type for supporting documents. See FAQ #8 "How do I eFile a
Proposed Order" for more information.
EXAMPLE: Motions for Summary Judgment and Statements of Facts
are both filed in and docketed as separate documents. eFile the Motion for
Summary Judgment, complete that transaction, then start a new transaction with
the Statement of Facts as the main document, followed by any exhibits to the
Statement of Facts.
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8) How do I eFile a Proposed Order?
Proposed Orders should be submitted as a supporting document
with the same filing transaction as the respective Motion whenever possible. Do
not submit the main document and the Proposed Order together as one integral
document, as this restricts the judicial officer's ability to electronically
sign and process the Proposed Order. The eFiling System does not separate
documents that are scanned together as one document. Incorrectly filing a
Proposed Order may result in the filing being rejected, or the Proposed Order
may not route to the judicial officer for ruling. If this occurs, you may have
to resubmit the Proposed Order.
It is highly recommended that Proposed Orders be submitted in an
editable format, preferably in .doc or .docx format. This
allows the judicial officer to modify Proposed Orders prior to granting them.
The system will only allow one Proposed Order to be submitted
within each filing transaction. If you are submitting more than one Proposed
Order, submit one in the same transaction as its respective Motion. Each
additional Proposed Order will need to be submitted in a separate transaction.
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9) How long will it take for someone to review my document and how will I know when it has been accepted or rejected?
Every effort is made to review documents the same day they are
submitted, but this is not always possible. Documents are reviewed and
processed within eight business hours after receipt by the Clerk's Office. It
is highly recommended that you eFile a document before the date it is due.
After successfully completing an eFiling transaction you will receive
notification indicating your document has been RECEIVED. This means the
document is pending clerk review. You will receive a second notification
letting you know that the filing was accepted or rejected.
Always look for comments on the notification
whether your filing was accepted or rejected, as it may include valuable
comments related to an accepted document, or explain the reason for a
rejection. If your document is rejected, it will be file stamped (if accepted)
with the resubmission date.
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10) What do I do if I filed the wrong document or forgot to sign the document?
Once a document has been submitted for filing it will be
reviewed and accepted, or, if it is found to be deficient, it will be rejected.
Review clerks can't reject upon verbal request of the filing party. If the
document has already been accepted, the clerk cannot return, remove or delete
and replace the incorrect document with a corrected document. eFile a corrected
document and, if you feel an explanation is necessary, eFile the appropriate
explanatory documents. If the incorrect document needs to be removed from the
court's record, you will need to file a Motion asking the court to issue an
Order directing the Clerk of the Court to remove the document from the court's
record.
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11) Is eFiling training available?
Training manuals are available on the Clerk’s eFiling and eFiling Online sites.
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12) Is technical support available?
Yes, if you have technical issues or questions please contact the Clerk's
Office:
Phone: (602)37-CLERK, or (602)372-5375
Email:
efilesupport@cosc.maricopa.gov [for Adult case types]
efileJuvenileSupport@cosc.maricopa.gov [for Juvenile case types]
Phone and email support for users of eFiling Online is available
during the hours stated above. If you encounter difficulty, technical or
otherwise, when attempting to submit a filing, and it is considered an
EMERGENCY filing that must absolutely be filed right away in order to meet a
deadline, you may utilize the night filing boxes at one of the Clerk of the
Superior Court office locations throughout the valley (for adult case types only).
Filing a letter or Notice to the Court explaining the reason you are conventionally filing a
document in a case designated for mandatory eFiling is recommended. Include a
coversheet which clearly identifies the document as an emergency filing in an
eFile case. Filings that occur in this manner will be scanned and be made
available electronically the following business day (if accepted). The status
of the timely filing in this situation will be determined by the Court.
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